EDUCATION ERP
Tech Stack
Client
A cluster of P3 schools (Private/Public funded) in Delhi tasked us with replacing paper-based workflows and fragmented student records with a unified, cloud-based ERP.
The Business Challenge
Before our Education ERP, school administrators and teachers in these institutions grappled with:
- Manual record-keeping for admissions, attendance, exam results, and fees—prone to errors and loss.
- Disconnected processes across departments (hostel, library, finance, transport), leading to redundant data entry.
- Limited parent engagement, relying on paper circulars and in-person meetings, hindering transparency.
- Time-consuming reporting, with no real-time analytics for attendance trends or fee defaulters.
Our Approach
We consulted the headmasters, clerks, and teachers to map existing workflows and pain points. Building on our standard existing Education ERP suite, we:
- Customized modules that activate only the relevant 24 features required (Admissions, Attendance, Exams, Fee Management, Library, Hostel, and Circulars) to match each school’s needs.
- Rolled out mobile and web apps for staff and parents.
- Trained users through a blend of hands-on sessions and short video tutorials, ensuring rapid adoption.
- Integrated barcode tracking for all documents including results, certificates, and library loans. This helped eliminate manual look-ups and incorrect entries.
The Solution
The ERP provided a single-line, fully web-based ERP that automated:
- Student Profile & Admission: Digital dossiers with parent contact integration.
- Attendance & Scheduling: Biometric/roll call inputs sync to class & subject-wise dashboards.
- Exams & Results: Automated question paper generation, grading, and report card printing.
- Fees & Accounts: Online fee collection, fine calculation, and real-time receipt issuance.
- Hostel & Library: Bed allocation, meal billing, book issue tracking via unique barcodes.
- Circulars & Parent Portal: Instant push notifications and downloadable PDFs for policy updates and homework.
- Analytics & Reporting: Pre-configured Power BI dashboards showing attendance patterns, fee defaulter lists, and resource utilization.
Impact
- 80% reduction in administrative paperwork within the first month.
- 50% faster report generation for exams and monthly attendance summaries.
- 24×7 parent access increased fee collections on time by 35%.
- Zero document loss thanks to barcode-enabled tracking.
- Improved decision-making: Real-time dashboards alerted principals to chronic absenteeism hotspots, enabling targeted interventions.
Impact for different personnel.
- School Administrators now manage admissions, fees, and reporting from a single screen.
- Teachers spend 40% less time on clerical tasks, focusing more on pedagogy.
- Parents gain constant visibility into their child’s progress via the mobile app.
- District Education Officers access multi-school analytics to identify systemic issues and allocate resources more effectively.
Conclusion
The ERP reaffirmed that even in resource-constrained settings, a purpose-built ERP can drive significant efficiency gains, cost savings, and stakeholder engagement.
With scalable cloud infrastructure and customizable modules, this solution offers a blueprint for other schools aiming to modernize their operations; transforming them into “smart institutes” that keep pace with 21st-century educational demands