Purchase Order Automation System for Export House
Client:
A large export house managing daily operations across global suppliers.
Business Challenge:
Manual processing of hundreds of daily Purchase Orders (POs) created operational bottlenecks, delayed fulfillment, and impacted inventory accuracy. Key challenges included:
- Volume Management: Difficulty handling large PO volumes efficiently.
- Error-Prone Manual Processes: Leading to order inaccuracies and operational delays.
- Integration with Legacy Systems: Complicated by diverse formats and existing ERP systems.
- Need for Customization: Workflows varied by vendor and team, requiring a flexible solution.
Strategic Solution:
GiSax Technologies delivered a custom-built, hybrid PO Processor application, blending cloud capability with desktop performance. Features included:
- Batch Upload of PDFs: Processed locally for speed and scalability.
- Data Extraction & Cloud Sync: Extracted PO data securely stored online.
- Intuitive Interface: Easy access to search, manage, and export POs.
- Custom Integrations: Flexible architecture designed to plug into ERP and inventory systems.
- On-the-Go Access: Remote capabilities for field and mobile teams.
Impact Delivered:
- Time Savings: Reduced manual processing time by ~20 minutes per PO, saving over 30 hours monthly for 100+ orders.
- Increased Accuracy: Minimization of human errors and improved inventory coordination.
- Cost Efficiency: Hybrid architecture reduced server costs and improved scalability.
- Workflow Agility: Easily adaptable to client-specific processes and document variations.
Executive Takeaway:
This solution illustrates our ability to build lean, enterprise-grade automation tools tailored for high-volume, complex workflows—driving measurable ROI and operational clarity.